A boardroom is a space where key decision makers can take decisions that will determine the future of a company. To be efficient the room has to be well-designed and equipped with the right technology to support collaboration in decision-making and the exchange of information between members.
A well-designed boardroom prioritizes practicality, comfort and specific needs of its users. This is why it has a full audio visual system that is able to be used for a variety meetings, from small group sessions to larger stakeholders and C-suite gatherings. It also needs to represent the brand, with a look that reflects its values and business objectives.
The most effective boardrooms are designed with a clear emphasis on collaboration and communication. It is crucial to ensure that there is sufficient seating for everyone, ensure that everyone has a good view of the room and encourage an open dialogue during the meeting. It is also important to provide various ways for attendees to contribute their ideas, such as using a digital whiteboard or installing a videoconferencing software system.
Transparency is also essential. Distribute relevant information before each meeting, including financial reports and performance metrics. Additionally, encouraging a variety of perspectives in meetings by being attentive, rather than assuming one person’s opinions are correct, results in more thorough decision-making. These discussions are usually facilitated by board portal software, that provides online meeting tools, communication channel, and secure storage of documents shared by the group.