Online board meetings are a convenient and efficient way to hold meetings without the need for physical attendance. It allows more members to be involved and also eliminates the need for lengthy and expensive travel expenses. However, virtual meetings are not without challenges. It is important to follow certain etiquette rules in order to make these meetings as productive and effective as possible.
1. Boost engagement by using an online icebreaker before and after the meeting. This will allow board members to meet one another. You can also ask people to introduce themselves via the chat box. This is a great way to start the meeting and help everyone feel comfortable with the technology.
2. Train the less tech-savvy board members. This will decrease the resistance to adopting a new technology. Additionally, the training will help them to navigate the portal for boards and other tools with ease. 3. Make sure that all participants are registered and have a reliable internet connection as well as good audio/video equipment before the call begins. This will enhance the quality of the call. 4. It is important that everyone uses meeting availability the mute function when they are not speaking. This will minimize interruptions from other board members and eliminate external distractions.
5. Keep a draft and a record of minutes of meetings. It is essential to ensure that the minutes serve as a helpful resource for attendees and include all pertinent details. Minute-takers must also find the right balance between thoroughness, clearness, and accuracy. They should avoid having informal conversations or personal opinions in meeting minutes.